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Chapter Bylaws and Standing Rules



By-Laws for the Golden Spike Decorative Painters Chapter
of
The Society of Decorative Painters, Inc.
 


Article I. Name

This non-profit organization is a Chapter of the Society of Decorative Painters, Inc. which shall be referred to herein as SDP. The name of this chapter is the Golden Spike Decorative Painters and shall be referred to herein as the Chapter.

Article II. Purpose

The purpose of this Chapter shall be in common with that of SDP, i.e., to stimulate interest in and appreciation for decorative painting and to raise the quality of the art form.

Article III. Membership

1. Membership in this Chapter is open to persons who are members in good standing of the SDP and who, in accepting membership, thereby agree to be bound in all things not contrary to law, by these By-Laws and those of SDP.

2. Guests are welcome to visit this Chapter and participate in Chapter activities as specified in the Standing Rules.

Article IV. Dues

1. Membership dues shall be determined by a majority vote of the quorum. (see Article V.3.) of the membership.

2. Membership shall be paid annually on a calendar year basis. Dues for the ensuing calendar year are payable by November 1 of the current year and are delinquent January 1.

3. Amount of dues shall be as stated in the Standing Rules.

Article V. Meetings

1. Regular meetings of this chapter shall be held as stated in the Standing Rules.

2. The Board of Directors (see Article VIII) shall have the authority to change dates of meetings and set places and times of meetings, provided sufficient notice is given to members.

3. A quorum shall consist of not less than twenty percent (20%) of the membership.

4. The privilege of holding office, making motions, debating, and voting shall be limited to Chapter members in good standing for the current calendar year.

Article VI. Elected Officers

1. The elected officers of this Chapter shall be President, First Vice President, Second Vice President (if deemed necessary), Secretary and Treasurer.

2. The term of the elected officers shall be one year. No officer may hold the same office for more than two consecutive terms.

3. Duties of officers shall be as follows:

a. The President shall preside at meetings of the Board of Directors, shall be a member ex-officio of all committees, with the exception of the nominating committee, shall sign checks in the absence of the Treasurer, and shall perform such other duties as usually pertain to the office. The President shall, with the aid of the First Vice President, recruit teachers for monthly paint-ins and coordinate meeting facilities. The President shall also be responsible to see that all required reports and correspondence are sent to the SDP Office.

b. The First Vice President shall preside in the absence of the President, shall attend Board and Business meetings, shall assist the President in recruiting teachers for monthly paint-ins and in coordinating meeting facilities. The First Vice President shall also serve as the Raffle and Prize Coordinator.

c. The Second Vice President shall serve as the Membership Coordinator.

d. The Secretary shall record minutes of all meetings of the Chapter and the Board of Directors. These minutes shall be kept in books or on a CD which are the property of the Chapter and shall be a complete and clear record of activities. The Secretary shall provide a copy of the minutes of all meetings to the President.

e. The Treasurer shall receive all monies of the Chapter, keep an accurate record of the receipts and all expenditures, pay all bills upon approval of the Board of Directors, present a statement of account at every meeting of the Chapter and, when requested by the Board of Directors, prepare a complete report at the end of the calendar year. The Treasurer shall provide a copy of the report to the President to be sent to SDP with the Annual Report.

f. The Past President shall assist the President as required.

4. Resignation – A board member may resign by submitting a written resignation to the Board of Directors. The resignation shall not relieve the member from the obligation of any outstanding accounts due to the Chapter.

Article VII. Appointed Officers and Parliamentarian

1. Other officers of the Chapter may be appointed for special duties as deemed necessary by the President. These duties may include, but are not limited to, such positions as Historian, Hospitality, and Librarian.

a. The President may appoint, with the approval of the Board of Directors, the Newsletter/Web Editor and, if necessary, the Ways and Means Chairman who shall serve on the Board of Directors as voting members.

b. The term of the appointed officers shall be one year and may be reappointed in consecutive terms.

c. The number of appointed officers with a vote, shall not exceed the number of elected officers.

2. The President may appoint a Parliamentarian who shall attend both Board and Chapter meetings but shall not be a voting member of the Board.

Article VIII. Board of Directors

1. The Board of Directors shall consist of elected officers, Newsletter/Web Editor, the Ways and Means/ Public Relations chairman and the immediate Past President.

2. The duties of the Board of Directors shall be:

a. To transact necessary business in the intervals between Chapter meetings and other such business as may be referred to it by the Chapter.

b. To submit to the Chapter an annual budget for approval.

c. To review all non-budgeted expenses and make recommendations to the Chapter regarding payment.

Article IX. Finances

1. Upon recommendation of the Treasurer, the Board of Directors shall designate all financial institutions which shall be the depository of the Chapter funds. Signature cards shall be executed by the President and the Treasurer.

2. To insure that the accounting procedures are accurate, consistent, and current, a year-end audit of the Treasurer’s records shall be performed by an audit committee designated by the Board of Directors. The Treasurer shall not serve on the audit committee.

Article X. Committees

1. Standing committees may be created as needed to promote the objectives and interests of the Chapter. Chairmen and members shall be appointed by the President with the approval of the Board of Directors for a term of one year. Each chairman shall be appointed for no more than two consecutive terms in the same position.

2. Special committees may be created at the discretion of the President with the approval of the Board of Directors. The duties of the special committees shall be stated upon their appointment, and such committees shall cease to exist when their final report is accepted or adopted.

3. No committee work or monies expended shall be undertaken without approval of the Board of Directors.

Article XI. Nominations and Elections

1. Nominations shall be made in the fall for the succeeding year.

a. The nominating committee, composed of not less than three (3) and not more than five (5) members, shall be appointed by the President with the approval of the Board of Directors. The nominating committee shall be appointed at least two months before the meeting at which elections will be held.

b. The nominating committee shall prepare a slate for the election of officers and shall submit it (via the newsletter or a special meeting) to the members at least two weeks prior to the meeting at which elections will be held.

c. Special Provision: After obtaining the consent of the member(s), their name may be submitted from the floor for each office at the meeting at which elections are held.

2. Elections shall take place before the close of the calendar year.

a. Officers shall be elected prior to the first of the year, shall take office January 1, and shall hold office until the following January 1.

b. A majority vote of the Chapter members is required to elect. If there is more than one candidate for office, voting shall be by written ballot.

c. A mid-term vacancy in the office of the President shall be filled by the First Vice President.

d. Mid-term vacancies in all other offices shall be filled by a majority vote of the Board of Directors.

e. Mid-term replacement(s) will be considered a full-term if it consists of at least seven months.

Article XII. Amendments

1. Proposed amendments to these By-Laws shall be submitted in writing to the President for review by the Board of Directors.

2. These By-Laws may be altered or changed by a 2/3 vote of Chapter members present at a meeting in which a quorum (20% of total membership) is present, provided that the proposed changes have been presented in writing to the members at least two weeks prior to the meeting at which voting takes place.

3. In the event that a quorum has not been present at two successive meetings, these By-Laws can be changed upon written ballot of the members when a majority of the membership returns the ballots.

Article XIII. Parliamentarian Authority

1. Roberts Rules of Order, newly revised, shall be the Parliamentary Authority for all matters not in conflict with these By-Laws.

Article XIV. Dissolution

1. In the event of the dissolution of the Chapter, all liabilities and obligations of the Chapter shall be paid, satisfied and discharged, or adequate provisions made therefore. Any remaining funds in the treasury at the time shall be used to the benefit of the active members of the Chapter at the time of dissolution. Any remaining assets shall be distributed to Chapter members or charity.


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Standing Rules for the Golden Spike Decorative Painters Chapter
of
The Society of Decorative Painters, Inc.
 


1. Membership dues shall be $15.00 per year and shall be due and payable by January 1 of the current year. Dues paid after January 1 will be assessed a $5.00 penalty. This will not apply to new memberships, only renewals.

2. The financial records of this Chapter shall be kept on a calendar basis, from January 1 through December 31.

3. Business meetings shall be held not less than four (4) times annually.

4. A grant may be presented annually to the President for the purpose of attending a National Leadership Conference of SDP or a regional convention for painters (e.g., the Las Vegas Conference or Heart of Ohio Tole) whose purpose supports the benefit of the membership. This grant is currently set at $300.00.

If the President is unable to attend, the grant may be offered to another officer. The monies shall be for the purpose of any registration, travel expense and the attendee’s share of room expenses based on double occupancy. The officer attending shall report to the Chapter.

5. The activities of the Chapter shall include monthly classes (herein called paint-ins), special seminars or retreats (herein called seminars), and an annual social (usually held in December).

The Chapter will be responsible to supply the teachers, patterns, photos, instructions and location for the paint-ins and seminars.

Students have the option of purchasing the surface(s) from the Chapter or bringing their own.

6. Paint-in meetings will be held each month except the months of the seminars, social, and possibly one or two in summer. Fees paid to teachers shall be $5.00 per paid-student. Student fees shall not be refundable.

7. Seminar teachers shall be paid according to written contracts.

Students are responsible to pay for any seminar for which they enroll. If a member signs up for a seminar but is unable to attend, they must notify the seminar chairman and/or President as far in advance as possible.

Student refunds will be authorized for the seminars only in the event that the slot can be filled.

8. A visitor who has never been affiliated with this Chapter shall be known as a guest. A guest (see Article III, By-Laws) may attend Chapter activities no more than twice.

Guest fees for the paint-ins shall be the same as the member’s fee. The non-member’s fee for the seminars, when space is available, shall be the same as the member’s fee plus $15.00 per-day.

9. These standing rules may be amended in the same manner as the By-Laws (see Article XII).


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